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How does HRMS attendance and payroll system capable to bring success to your business?

Nowadays in Malaysia, many of the SMEs had started to look out for the trend of digitalization their company procedure for production, human resource, management, sales and even customer services. As spite of that, each part of the fields stated above is able to let a company grow and play an essential role to keep track of company operation and life cycle. Digitalization is a process by allowing your process or method for production, HR etc, more efficiently and efficiency by ‘shorten’ the process of traditional way. Let take an example from HR and how does digitalization is able to help your company grow.

HR – Human Resource is an important role and share the exact lifetime with the company. HRMS is also known as Human Resource Management System, or called HR system is an essential digitalize process to simplify HR procedure including attendance capturing, employee leave balance, employee salary calculator, allowance & bonus, claims and etc. Which is complicated and multitask if all of the process is handled by one person with many of employee. However, with a HRMS, can come in handy by easily one click generate employee payroll with all of the deduction and allowances. The effectiveness from HRMS will bring company business grow steadily.

So what does HRMS provide by allowing company HR capable to perform his/her task easily?

iFlexiHRMS offer two core module which are attendance solution and payroll system. Each of the modules are integrated with each other. With attendance module, also known as time management system, allow company HR to one click import employee attendance record and process attendance result immediately, the result can be printable and presentable as an attendance report which are usable for company management meeting.

On the other hand, iFlexiHRMS payroll system is capable for handling employee salary calculator during month end or payday. The payroll system module is simply integrated with attendance module by importing the attendance result to the payroll system and process employee salary calculator immediately. The payroll system is able to calculate employee salary based on the attendance which captured from the attendance module. The integration process is not required to pass/cross department nor software to complete.

Why you should apply digitalization into HRMS today?

iFlexiHRMS offer attendance time management system and payroll system solution to simplify your HR process. So why you should apply digitalization into HRMS?

Reduce human error

For each traditional company HR, it is hardly to avoid human error or human mistake while recording attendance or calculate employee payroll. As such, the process of digitalization by using HRMS will be able to save those HR by reducing human mistake and greatly increase the accuracy for calculating employee payroll.

Save time save cost

With the help from iFlexiHRMS, company HR is able to save time by one click capturing employee attendance and process payroll calculation instead of using a book to record and a calculator to perform the math.

Various Presentable Report

iFlexiHRMS is capable for generating various presentable attendance and payroll report based on your format customizing. It is easy and useful for monitoring employee behavior and record.

Alert & Reminder

iFlexiHRMS allow you to set alert & reminder for allowing you to save employee confirmation reminder, working permit expired reminder, resignation and other reminder to allow company HR to keep track of every situation of our employees.

Better integration across other HRMS software

iFlexiHRMS is able to link and integrate from attendance module to payroll system, employee’s attendance and overtime will be able to directly configure and calculate its salary. Moreover, iFlexiHRMS is also linkable with attendance devices, which capture employee attendance through a machine with biometric or proximity card.

Add-on module to complete your personal HRMS needs

To compete with all HRMS software, iFlexiHRMS offer a various of add-on module in order to fulfill different company’s needs. Most famous add-on module such as leave module, welfare module and canteen management system module, works well with iFlexiHRMS Payroll system.

Mail Merge

To increase the efficiency for a company HR process, iFlexiHRMS provide the mail merge features by allowing you to one click send out employee confirmation email, company notice etc.

Email Payslip

Aside for customizable payslip format, iFlexiHRMS is able to email employee payslip to their personal email. This secure payslip come with a pin number, which only send to each employee individually, to unlock their email payslip.

Data import from Excel

QDE is also known as quick data entry, which allow company HR to perform actions that update more than one employee data at the same time. This features come in handy especially for editing employee attendance error, payroll system OT adjustment and allowances. Instead of adding one by one from the book, one second that is what you need to update all the employee data.

Other platform for performing HRMS

iFlexiHRMS offer attendance and payroll system in software and also for web platform and mobile solution. Employee is able to take attendance over web platform and mobile, the newest technology takes your company digitalization process by fasten and simplify your HRMS procedure.

Every companies talks about digitalization now, are you ready to make a move together with iFlexiHRMS by simplifying your company HR process?

Want to get to know more about iFlexiHRMS, click the link here or contact us now!

Attendance Cheating is happening in your company! Learn to Prevent now!

Do you know your employee is capturing their attendance but they are actually not check in your company? How do you know that outdoor sales person, construction people and OT workers attendance record? Learn more about attendance info with us now!

Interview: Attendance Devices In a Restaurant

My name is David, I worked in a restaurant near JB, which provide traditional Malaysia food serve with delicious desserts. I had several colleagues in here, they are nice and friendly, they are willing to teach me everything from the beginning and thanks for them all of the newbie is capable to survive from the fresh start.

Our restaurant applied punch card system to capture our attendance, this may be the uncomfortable attendance system in this restaurant as we have to clock our attendance in exact time for example 8:00, we can’t clock before that (some management rules, or what I remembered they said the attendance clocking time is not able to customize). Every morning and night was a disaster as we have to queue in a line to punch our attendance one by one.

Everything was smooth until there is one day, Thomas had an issued with his family, he applied leave to our boss and spend his whole day to settle down his stuff. But weird stuff happened here, Thomas card appeared to be punched his attendance record in the morning!

Our boss found out the situation and get hold of us by staying in the restaurant after work. With the lack of record log for our attendance system. None of us can find out the mystery clocking record for Thomas. Fortunately, after a round of checking our attendance card. We found that Raj accidently clock Thomas card instead of his. We ended it with an unpleasant day due to the clocking attendance issues.

Mary is the person who take care of our restaurant account and paycheck, after she heard about our situation last night, she decides to look out for another attendance system for current attendance card replacement.

After a while for Mary’s attendance survey, she was convinced by a salesman named Jeffery who had several year of experience in solving and providing attendance & HRMS solution.

Instead of using the old style of clocking attendance by punch card, Jeffery introduce us a new way of clocking by using the method of biometric verification for clocking attendance. To clock in, we just simply register our fingerprint or face scanner to clock in easily to the devices. The faster way of taking our attendance are most welcomed by all of us and so do our boss.

Start from the day we use the attendance clocking devices, none of the error had been made such as clocking time error, colleague mistake clocking, and the last and the very least, not need to queue for clocking attendance now! We walked in the restaurant, place our finger and go, it is convenient and simple compared to punch card before.

Attendance devices is capable for catching each of our clock in log and it is easy for report printing for our paycheck calculation. Moreover, the biometric mechanics applied by only allowed captured our fingerprint by not messing around with our punch card is easy and convenient as it prevented our attendance card mixed up with each other.

Feedback from Mary, she said that “Attendance devices is easy to one click export out all of the attendance data and (used the data to) perform their paycheck easily”. Clearly with the help from attendance devices, the overall process of handling attendance is way more convenient and rest assured.

Attendance devices is a clocking machine that allow you to check your attendance with it. It can simply integrate with door access features (to open a door after scanned). The biometric attendance capture will prevent employee for buddy punching (one help another) and miss punch for each other. Moreover, attendance devices with one click export attendance result greatly reduce the chance for human’s error by preventing HR department miscalculated or miswrite error for attendance record.

Do you, as a restaurant worker, faced the above attendance problem as well? Contact us to learn more about attendance devices.

How attendance devices work?

Attendance devices or we called it a clocking machine is actually a device /machine to keep track of your company employee attendance data and records, it can record employee clock in, clock out, lunch break, lunch in, OT and etc. Some of the attendance devices are able to integrate with door access, which allow your employee to “scan” before “walk in” to your company door.

As per scenario from our David faced above, he was having a trouble while his restaurant failed to found out the misclocking immediately. While for attendance devices, which is another level for using biometric verification, such as face scanner, fingerprint etc, to prevent buddy punching and misclock issues faced in the case above.

After the attendance devices keep track of the employee attendance record, it will be stored into a list, which is printable as an attendance report by allowing company HR to proceed employee salary easily and efficiency.

Advantages for Attendance devices

After we talked about so much about attendance devices, including how it works. But how do attendance devices really help you in business? Or we should put in this way, should you change your current attendance method and adopt attendance devices approach?

	Punch Card Attendance Devices	Biometric Attendance Devices
Buddy Punching	No	Prevent Buddy Punching
Prevent MisPunch/ Punch Wrongly	No	Yes with biometric scanner
Maintenances	High, Purchase Punch Card and Punch Ink	No maintenances required
Attendance Report	No	Attendance Report Printing
Align Night Shift, Next Day printing timing	No	Yes

There are so many advantages on attendance devices, if you are using punch card devices now, why don’t you call us and let us have a free demo and introduction to you about our biometric attendance devices.

Get the attendance devices, rest assure and get your business ready!

iFlexi employee self services ESS vaccination status update

October 8, 2021/0 Comments/in iflexi /by Flexi Team

How Employee Update Vaccination Status?

Login to ESS system, employee will see below link at the top right menu:

User will redirect to registration page when click above link:

Enter the required information and submit the vaccination status step by step.

You will see above message when you register vaccination status successfully. System will redirect you to summary page as below:

You still can edit your vaccination status in future if got any new update.

Some Tips:

How Supervisor Submit Vaccination Status Update for their Subordinate?

Please click on below link [e-Employee -> Supervisor Menu -> Vaccination Status Update – Subordinate] to submit vaccination status form for your subordinate:

If you can’t see this link, mean you haven’t give supervisor access rights to see this link. Please go to [Admin -> Access Page -> User Group Page Edit] to set the access rights.

You will redirect to below page when click on above link:

Select the desired subordinate’s employee no. and click on “Next” button to continue update subordinate’s vaccination status.

How HR Check the Vaccination Report?

Please click on below link [e-Employee -> HR -> Vaccination Report] to see vaccination status summary:

If you can’t see this link, mean you haven’t give supervisor access rights to see this link. Please go to [Admin -> Access Page -> User Group Page Edit] to set the access rights.

You will redirect to below page:

Sample of Excel file:

Are you well prepared for the next MCO?

October 6, 2021/0 Comments/in Flexi, iflexi /by Flexi Team

We know that six districts in Selangor had been announced as high risk of covid-19 areas is putting under the MCO (Movement Control Order) from 6 May until 17 May. Which are including Petaling Jaya, Shah Alam, Subang Jaya, Klang, Puchong, Kajang, Cheras, Ampang and Rawang. Moreover, there are other places as well are surge in new Covid-19 cases, what if you are happened in those district or red zone? Do you prepared for the incoming MCO or we shall say, do have a way to fight Covid-19?

We already knew the best way of prevent Covid-19 spread is that maintaining social distance of 1m. More than that, preventing outdoor activities and stay home stay safe. But here comes with a conflict while working. We are instilled with the traditional way of thinking by recording our employee clock in everyday and clock out every evening. Is there a way to provide employee work from home with attendance? Or put it simply, is there a way to know that your employee is working at home?

Remote desktop solution is a software that provide a user pc to form a connection to another, to do so, its allow user to remote control the connected pc by using their pc to control. Which mean each pc is controllable and workable by user when they have a PC at home, form a wifi connection, then they are able to work. This technique save tons of occupation whatever it is HR, accountant, Admin or even IT programmer. The remote desktop solution is simple and easy that bring convenience to every company no matter what its nature.

Learn more about Remote desktop work from home solutions here:

https://www.facebook.com/1479121705517791/videos/908254813321100

In order to capture employee attendance record anytime anywhere, iFlexiHRMS Mobile app attendance (iFlexi Clock) is capable to allow employee to clock in anytime anywhere. This mobile app is not only providing convenience for company to track outgoing job, it is also can be used to track employee attendance during work from home. So as an employer, you no longer worried about employee attendance and work from home during the next coming MCO! You can prevent your employee from Covid-19, meanwhile keep on going of your company production.