Statutory deduction & employer contribution

Statutory Deduction & Employer Contribution

Hi all employer! You are confused for those employee’s salary deduction right? EPF, SOCSO EIS for every month employee’s salary calculation CARI you and until you can’t sleep well right?

Let’s us help! We have a wonderful table that provide to you as a references, clearly stated for each of the contribution and deduction, eligible, and types of employee’s salary division entitled.

Types of employee’s salaryEPFSOCSOEISPCBHRDF
Salary & Wages
Overtime (OT)
Travelling Allowance
Appraisal & Rewards
Annual Leave (Unused conversion)
Benefits for termination
Benefits for retirement
Director Fee
Tax (Covered by employer)
Statutory deduction & employer contribution

Do you require further clarification for statutory deduction and employer contribution? Contact us and lets now!

Form E 2021 Announced by LHDN

Form E 2021 from LHDN Income Tax Malaysia

LHDN Malaysia announced the new Form E format (for 2021 income tax declaration) on 4/1/2022. Download the latest Form E here.

Income Tax, what is it?

Income Tax is a type of tax which government impose on income earned by personal or business, such as monthly salary and business income. According to the law, taxpayers must submit and commit their income tax return annually to determine their income tax.

Deadline for Form E Submission: 31/3/2022

Deadline for Digital Form Submission (e-filing): 30/4/2022

Learn More about Form E guideline:

Submit your Form E to LHDN here:

What is taxable and what is exempted from tax?

LHDN made changes for income tax YA 2021 too, if you want to learn more about it, click the link here.

Felt it difficult for filing Form E? iFlexiHRMS is a HRMS software solution which allow you to one click generate Form E for LHDN submission.

Learn More about iFlexiHRMS solution here.

Checklist for Personal Income Tax Relief, Know more about Income Tax

Income Tax, what is it?

Income Tax is a type of tax which government impose on income earned by personal or business, such as monthly salary and business income. According to the law, taxpayers must submit and commit their income tax return annually to determine their income tax.

Income Tax in Malaysia

Range of Malaysia income tax rate fall between 0% to 30% vary according to your salary gain. In YA 2021, All of the resident in Malaysia shall pay his/her income tax rate based on the table as shown below:

Taxable Income (RM)Income Tax Rate
First 5,0000%
From 5,000 to 20,0001%
From 20,000 to 35,0003%
From 35,000 to 50,0008%
From 50,000 to 70,00013%
From 70,000 to 100,00021%
From 100,000 to 250,00024%
From 250,000 to 400,00024.5%
From 400,000 to 600,00025%
From 600,000 to 1,000,00026%
From 1,000,000 to 2,000,00028%
From 2,000,000 onwards30%

For Malaysia’s resident, we are able to perform income tax deduction by lower our taxes with some of the ‘spending’ and under certain ‘circumstances’, for example purchasing children needs, person with disability, insurance, medical expense, personal lifestyle and more.

A non-resident individual subject to be taxed at a flat rate of 30% on all taxable income.

Salary Deduction & Income Tax

For Malaysia employee, each of the employee required to contribute EPF, SOSCO and EIS before getting the net paid for the paycheck. Each of the deduction such as EPF, SOSCI and EIS may vary according to the employee income. However, both EPF and SOSCO contributions are able to perform tax deduction (personal) up to a certain limit.

Malaysia 2021 Income Tax update

Malaysia Income tax update every year and then, thus, all Malaysia taxpayer’s personal deduction (YA 2021) had been changed to the accordingly:

Income Tax 2021 Personal Tax relief
Income Tax 2021 Personal Tax deduction

Make sure that you submit the right amount of tax deduction for your income tax in 2021!

How to file income tax in Malaysia?

After you perform the deduction for your income tax, do you know that where are you able to submit your income tax?

First of all, what form?

You have to get to know that which form you are going to fill, also each type of forms validity (deadline) are different to each other’s. So what you should know about income tax form?

  • Resident individuals who do not carry on a business will submit the BE form.
  • Resident individuals who do carry on a business will submit the B form
  • Non-Resident individuals will submit the M form.

Deadline submission for each income tax form

  • BE form, for those resident individual who don’t carry on a business shall submit their form manual filling or e-filling before 30 April and 15 May respectively.
  • B from, for those resident individual who carry a business shall submit their form manual filling or e-filling before 30 June and 15 July respectively.

Learn more of the different types of income tax form from the LHDN website here.

I am the first time for paying income tax, what should I do?

No worries! Before you submit your income tax form, you need to get ready two of your personal income tax requirements which are your personal income tax number and your PIN number.

How to get your income tax number?

Income tax number can be easily register as a taxpayer via e-Daftar.

How to get your income tax PIN number?

Income tax PIN number can be easily get while visiting LHDN branch or through online (browsing LHDN website). This one-time PIN number is to allow you by first time registering and setup your LHDN account, after that you may use your own password instead of this PIN number.

Finding a quicker solution for solving or calculating your income tax?

iFlexiHRMS is a HR solution that allow you to one click generate each employee EA form for tax submission.

Learn more about iFlexiHRMS here.

Contact us for more information about personal income tax updates!

How does HRMS attendance and payroll system capable to bring success to your business?

Nowadays in Malaysia, many of the SMEs had started to look out for the trend of digitalization their company procedure for production, human resource, management, sales and even customer services. As spite of that, each part of the fields stated above is able to let a company grow and play an essential role to keep track of company operation and life cycle. Digitalization is a process by allowing your process or method for production, HR etc, more efficiently and efficiency by ‘shorten’ the process of traditional way. Let take an example from HR and how does digitalization is able to help your company grow.

HR – Human Resource is an important role and share the exact lifetime with the company. HRMS is also known as Human Resource Management System, or called HR system is an essential digitalize process to simplify HR procedure including attendance capturing, employee leave balance, employee salary calculator, allowance & bonus, claims and etc. Which is complicated and multitask if all of the process is handled by one person with many of employee. However, with a HRMS, can come in handy by easily one click generate employee payroll with all of the deduction and allowances. The effectiveness from HRMS will bring company business grow steadily.

So what does HRMS provide by allowing company HR capable to perform his/her task easily?

iFlexiHRMS offer two core module which are attendance solution and payroll system. Each of the modules are integrated with each other. With attendance module, also known as time management system, allow company HR to one click import employee attendance record and process attendance result immediately, the result can be printable and presentable as an attendance report which are usable for company management meeting.

On the other hand, iFlexiHRMS payroll system is capable for handling employee salary calculator during month end or payday. The payroll system module is simply integrated with attendance module by importing the attendance result to the payroll system and process employee salary calculator immediately. The payroll system is able to calculate employee salary based on the attendance which captured from the attendance module. The integration process is not required to pass/cross department nor software to complete.

Why you should apply digitalization into HRMS today?

iFlexiHRMS offer attendance time management system and payroll system solution to simplify your HR process. So why you should apply digitalization into HRMS?

  • Reduce human error

For each traditional company HR, it is hardly to avoid human error or human mistake while recording attendance or calculate employee payroll. As such, the process of digitalization by using HRMS will be able to save those HR by reducing human mistake and greatly increase the accuracy for calculating employee payroll.

  • Save time save cost

With the help from iFlexiHRMS, company HR is able to save time by one click capturing employee attendance and process payroll calculation instead of using a book to record and a calculator to perform the math.

  • Various Presentable Report

iFlexiHRMS is capable for generating various presentable attendance and payroll report based on your format customizing. It is easy and useful for monitoring employee behavior and record.

  • Alert & Reminder

iFlexiHRMS allow you to set alert & reminder for allowing you to save employee confirmation reminder, working permit expired reminder, resignation and other reminder to allow company HR to keep track of every situation of our employees.

  • Better integration across other HRMS software

iFlexiHRMS is able to link and integrate from attendance module to payroll system, employee’s attendance and overtime will be able to directly configure and calculate its salary. Moreover, iFlexiHRMS is also linkable with attendance devices, which capture employee attendance through a machine with biometric or proximity card.

  • Add-on module to complete your personal HRMS needs

To compete with all HRMS software, iFlexiHRMS offer a various of add-on module in order to fulfill different company’s needs. Most famous add-on module such as leave module, welfare module and canteen management system module, works well with iFlexiHRMS Payroll system.

  • Mail Merge

To increase the efficiency for a company HR process, iFlexiHRMS provide the mail merge features by allowing you to one click send out employee confirmation email, company notice etc.

  • Email Payslip

Aside for customizable payslip format, iFlexiHRMS is able to email employee payslip to their personal email. This secure payslip come with a pin number, which only send to each employee individually, to unlock their email payslip.

  • Data import from Excel

QDE is also known as quick data entry, which allow company HR to perform actions that update more than one employee data at the same time. This features come in handy especially for editing employee attendance error, payroll system OT adjustment and allowances. Instead of adding one by one from the book, one second that is what you need to update all the employee data.

  • Other platform for performing HRMS

iFlexiHRMS offer attendance and payroll system in software and also for web platform and mobile solution. Employee is able to take attendance over web platform and mobile, the newest technology takes your company digitalization process by fasten and simplify your HRMS procedure.

Every companies talks about digitalization now, are you ready to make a move together with iFlexiHRMS by simplifying your company HR process?

Want to get to know more about iFlexiHRMS, click the link here or contact us now!

Attendance Cheating is happening in your company! Learn to Prevent now!

Do you know your employee is capturing their attendance but they are actually not check in your company? How do you know that outdoor sales person, construction people and OT workers attendance record? Learn more about attendance info with us now!

Interview: Attendance Devices In a Restaurant

My name is David, I worked in a restaurant near JB, which provide traditional Malaysia food serve with delicious desserts. I had several colleagues in here, they are nice and friendly, they are willing to teach me everything from the beginning and thanks for them all of the newbie is capable to survive from the fresh start.

Our restaurant applied punch card system to capture our attendance, this may be the uncomfortable attendance system in this restaurant as we have to clock our attendance in exact time for example 8:00, we can’t clock before that (some management rules, or what I remembered they said the attendance clocking time is not able to customize). Every morning and night was a disaster as we have to queue in a line to punch our attendance one by one.

Everything was smooth until there is one day, Thomas had an issued with his family, he applied leave to our boss and spend his whole day to settle down his stuff. But weird stuff happened here, Thomas card appeared to be punched his attendance record in the morning!

Our boss found out the situation and get hold of us by staying in the restaurant after work. With the lack of record log for our attendance system. None of us can find out the mystery clocking record for Thomas. Fortunately, after a round of checking our attendance card. We found that Raj accidently clock Thomas card instead of his. We ended it with an unpleasant day due to the clocking attendance issues.

Mary is the person who take care of our restaurant account and paycheck, after she heard about our situation last night, she decides to look out for another attendance system for current attendance card replacement.

After a while for Mary’s attendance survey, she was convinced by a salesman named Jeffery who had several year of experience in solving and providing attendance & HRMS solution.

Instead of using the old style of clocking attendance by punch card, Jeffery introduce us a new way of clocking by using the method of biometric verification for clocking attendance. To clock in, we just simply register our fingerprint or face scanner to clock in easily to the devices. The faster way of taking our attendance are most welcomed by all of us and so do our boss.

Start from the day we use the attendance clocking devices, none of the error had been made such as clocking time error, colleague mistake clocking, and the last and the very least, not need to queue for clocking attendance now! We walked in the restaurant, place our finger and go, it is convenient and simple compared to punch card before.

Attendance devices is capable for catching each of our clock in log and it is easy for report printing for our paycheck calculation. Moreover, the biometric mechanics applied by only allowed captured our fingerprint by not messing around with our punch card is easy and convenient as it prevented our attendance card mixed up with each other.

Feedback from Mary, she said that “Attendance devices is easy to one click export out all of the attendance data and (used the data to) perform their paycheck easily”. Clearly with the help from attendance devices, the overall process of handling attendance is way more convenient and rest assured.

Attendance devices is a clocking machine that allow you to check your attendance with it. It can simply integrate with door access features (to open a door after scanned). The biometric attendance capture will prevent employee for buddy punching (one help another) and miss punch for each other. Moreover, attendance devices with one click export attendance result greatly reduce the chance for human’s error by preventing HR department miscalculated or miswrite error for attendance record.

Do you, as a restaurant worker, faced the above attendance problem as well? Contact us to learn more about attendance devices.

How attendance devices work?

Attendance devices or we called it a clocking machine is actually a device /machine to keep track of your company employee attendance data and records, it can record employee clock in, clock out, lunch break, lunch in, OT and etc. Some of the attendance devices are able to integrate with door access, which allow your employee to “scan” before “walk in” to your company door.

As per scenario from our David faced above, he was having a trouble while his restaurant failed to found out the misclocking immediately. While for attendance devices, which is another level for using biometric verification, such as face scanner, fingerprint etc, to prevent buddy punching and misclock issues faced in the case above.

After the attendance devices keep track of the employee attendance record, it will be stored into a list, which is printable as an attendance report by allowing company HR to proceed employee salary easily and efficiency.

Advantages for Attendance devices

After we talked about so much about attendance devices, including how it works. But how do attendance devices really help you in business? Or we should put in this way, should you change your current attendance method and adopt attendance devices approach?

 Punch Card Attendance DevicesBiometric Attendance Devices
Buddy PunchingNoPrevent Buddy Punching
Prevent MisPunch/ Punch WronglyNoYes with biometric scanner
MaintenancesHigh, Purchase Punch Card and Punch InkNo maintenances required
Attendance ReportNoAttendance Report Printing
Align Night Shift, Next Day printing timingNoYes

There are so many advantages on attendance devices, if you are using punch card devices now, why don’t you call us and let us have a free demo and introduction to you about our biometric attendance devices.

Get the attendance devices, rest assure and get your business ready!

Year End Promotion Access UBS Bundle Cashback

Managing your business accounts manually is time consuming and error prone, that could lead to penalties and fines from the local tax authorities. However, choosing the wrong software solution could be even worse, as it becomes harder to correct in the future.

Access UBS is an award-winning solution that is catered for Asian SMEs to comply with local tax legislations. It is feature rich, based on over 30 years of product developments and user feedback. It is also more than just an accounting software as it has a suite of other modules including inventory management and payroll that can be integrated. The integration allows information to be shared between these systems so that you don’t need to maintain multiple sets of data. UBS Accounting and Inventory shares the same customer and supplier information while you can post your monthly payroll entries directly into your general ledger to reduce errors.

Access UBS includes a built-in mobile licence that allows you to check out and run it on another device that only you have access to. This means that you can manage your accounts anywhere, on another device, but only by you, making it more secure.

To support your digitisation efforts at an affordable price, for a limited period until 31 Dec 2021, customer who purchase any of the UBS Bundle Package(s) per below table will be entitled to receive cashback!

UBS Bundle PackagesCashback (MYR)
Access UBS Accounting + Billing (One), Access UBS Payroll 15130
Access UBS Accounting + Billing (One), Access UBS Inventory + Billing265
Access UBS Accounting + Billing (One), Access UBS Inventory + Billing, Access UBS Payroll 15315
Access UBS Accounting + Billing (Nine), Access UBS Payroll 30265
Access UBS Accounting + Billing (Nine), Access UBS Inventory + Billing350
Access UBS Accounting + Billing (Nine), Access UBS Inventory + Billing, Access UBS Payroll 30450

*Terms and conditions apply

Contact Us to learn more about Year End Bundle Cashback from Access UBS!

Exclusive Year End Promotion Access UBS Accounting Customer Cashback

We hope that your Access UBS Accounting & Billing continues to serve you well.

As your business expands, there will be more information and data that you need to organise properly so that you have the full picture of your operations.

Manually keeping track of your employee records and payroll is difficult, including calculating and submitting their EPF contributions and income tax details to the authorities. Even when you do, you may be penalised if there are errors in the details. UBS Payroll helps you to:

  • Stay compliant with the latest government legislation changes so that your submissions are accurate.
  • Keep detail records of your employee information and payroll.
  • Process your payroll accurately to keep your employees motivated.
  • Post your payroll activities directly into UBS Accounting & Billing.

Aiming for a balanced inventory, without over or understocking, starts with having a proper inventory management system. UBS Inventory & Billing works perfectly with your UBS Accounting & Billing when integrated to achieve the following:

  • Common customer and supplier information to reduce the need and avoid errors in maintaining 2 different sets of information.
  • Keep track of your inventory in multiple locations.
  • Include additional information into your invoices, such as batch number, bill of materials (BOM) and serial numbers.
  • Post your sales activity directly into UBS Accounting & Billing.

To support your digitisation efforts, for a limited period until 31 Dec 2021, customer with an active UBS Accounting + Billing license (One, Nine or INTL) will be eligible to receive cashback upon purchasing Payroll and/or Inventory license(s) per below table. If your Accounting license is inactive, you will need to renew to be entitled to the cashback redemption.

UBS Active Accounting Customer PackagesCashback (MYR)
Access UBS Inventory + Billing185
Access UBS Inventory + Billing INTL240
Access UBS Payroll 1550
Access UBS Payroll 30100
Access UBS Payroll 60150
Access UBS Payroll 100200
Access UBS Payroll 150250
Access UBS Payroll Premium300

*Terms and Conditions Apply

Contact us to learn more about Access UBS Year End Promotion.

Flexi Team – The Biggest One Stop IT Solution Provider In JB

Flexi Team is a one stop IT Solution Provider; we cover all IT fields for helping your company business grow by providing System integration (e.g. Server, desktop, notebook & PC), Business Software (financial solution, HRMS), ELV (CCTV, door access) and Other (e.g. corporate training).

From the past 20+ year of history, we had operated in 3 office location which are Kuala Lumpur, Malacca and Johor Bahru. And currently we are serving more than 10,000+ valued corporate customers.

Being the one of the largest One Stop IT Solution Company in Malaysia, we are able to provide you several benefits and advantages as follows:

1. Value & Bargain

You can acquire all of the IT requirement from one vendor, including hardware, software, access devices, CCTV and so on. You will benefit in time saving when sourcing, reasonable and affordable price and Trouble-Free service from us.

2. Convenient

Having all the solution in one go. You are not required to deal with different vendor separately. We bring convenience for you to purchase or get involved into several IT requirements at once. Mean one IT service Provider to fulfill all your IT needs.

3. Completed Experience

We had been over 20+ years’ experience in system integration, business software and ELV solution. We are properly trained to deal with different, several, complicated IT situations, and thus for that, we can provide a better and accurate consultation services based on your requirement that meet nowadays and future needs.

4. Integration

All of our solution and products can be easily integrate and compatible with each other, you need not worry for product argument and integration.

5. Professional Support and Communication

We have good support team to solve customers’ issues by allowing them to access us in various way, such as face-to-face, virtual, call in and email. Meanwhile, you can attend webinar training or local training which can get a better products understanding or knowledge.

6. Long term Partnership

We had established in market over 20+ years and more than 50+ support staffs ready to serve you. Therefore, we are seeking a long term relationship with your organization and assist you to get any support once you faced problem while accessing our products.

7. Opportunity on growth together

As our mission, we are committed to become the leading one stop IT solution provider by offering the best IT practices to you. We are looking forward to become a business partner with you. Hence, we will act as a role to provide solution and support in order you to keep track your business smoothly by meeting nowadays and future needs.

Are you still looking for multiple vendors for IT Solution? Call us now, we are here to help!

There is no more Sage UBS! Say Goodbye to Sage and Welcome Access

We are excited to announce that we have launched the re-branding of Access UBS. As we previously updated in June, UBS was acquired by The Access Group on 1 June 2021, and we have been and continue to work on transiting our customers to the Access brand. This change will be reflected in a new website to officially launch Access to the Asian market.

What had changed regarding to UBS software?

Change in business entity name:

Sage Software Sdn Bhd -> Access Software Sdn Bhd (441389-K)

We have updated our product interface to reflect the Access Group brand and Sage UBS will be rebranded as Access UBS going forward. This update will be available once your customers move to the latest version of Access UBS. There will be no changes to the product features/functionalities, and their data within Access UBS.

Contact us to learn more about changes and rebranded for UBS software!

Introduction to Flexi Support Packages Sage UBS

Sage UBS is the Malaysia #1 accounting software, most trusted by Malaysia SMEs, provide newer and better UI design solution for allowing you to perform accounting easily. Sage UBS products are supported by a vast network of over 50 businesses partners and 400 associates across Malaysia and Singapore, providing our customers with the quality and choice of services they need. The product also keeps in constant touch with developments in both countries and continues to develop some features and releases to deliver more value to our customers.

First Purchase after that?

Mainly user concern about software maintenances such as system error, data corrupt, and other issues after purchasing a software. However, here is a benefits that you purchase Sage UBS from Flexi Team as we have an add-on program by providing you full support and helping request upon purchasing Sage UBS software.

What’s add-on we are referring?

Instead of calling add-on program, we referring the program – Flexi Support Packages.

What is Flexi Support Packages?

Support Packages is a selective contract that we signed to a customer once a software purchasing had been made. Once a customer purchase Sage UBS software with us, he or she is able to choose for signing the Sage UBS support package or not.

How Flexi Support Packages can help you?

In the terms of Support Packages, we cover most of the problem that caused by the system, such as system failure, unable to launch software, license error, file location error etc, and the problem faced by user such as running number error, knock off error, yearend error and backup method issues.

Customer that signed contract with us is entitled to unlimited phone calls and unlimited email support. Which means that customer is able to call in while system is having issues in one year within limitation.

Meanwhile, we do provide onsite support for diagnose and troubleshooting if any of the issues faced by customer that cannot be solve through phone and email.

Do you faced any issues while accessing Sage UBS? Don’t worry, we are here to help, contact us and sign our support packages now!