Attendance Cheating is happening in your company! Learn to Prevent now!

Do you know your employee is capturing their attendance but they are actually not check in your company? How do you know that outdoor sales person, construction people and OT workers attendance record? Learn more about attendance info with us now!

Interview: Attendance Devices In a Restaurant

My name is David, I worked in a restaurant near JB, which provide traditional Malaysia food serve with delicious desserts. I had several colleagues in here, they are nice and friendly, they are willing to teach me everything from the beginning and thanks for them all of the newbie is capable to survive from the fresh start.

Our restaurant applied punch card system to capture our attendance, this may be the uncomfortable attendance system in this restaurant as we have to clock our attendance in exact time for example 8:00, we can’t clock before that (some management rules, or what I remembered they said the attendance clocking time is not able to customize). Every morning and night was a disaster as we have to queue in a line to punch our attendance one by one.

Everything was smooth until there is one day, Thomas had an issued with his family, he applied leave to our boss and spend his whole day to settle down his stuff. But weird stuff happened here, Thomas card appeared to be punched his attendance record in the morning!

Our boss found out the situation and get hold of us by staying in the restaurant after work. With the lack of record log for our attendance system. None of us can find out the mystery clocking record for Thomas. Fortunately, after a round of checking our attendance card. We found that Raj accidently clock Thomas card instead of his. We ended it with an unpleasant day due to the clocking attendance issues.

Mary is the person who take care of our restaurant account and paycheck, after she heard about our situation last night, she decides to look out for another attendance system for current attendance card replacement.

After a while for Mary’s attendance survey, she was convinced by a salesman named Jeffery who had several year of experience in solving and providing attendance & HRMS solution.

Instead of using the old style of clocking attendance by punch card, Jeffery introduce us a new way of clocking by using the method of biometric verification for clocking attendance. To clock in, we just simply register our fingerprint or face scanner to clock in easily to the devices. The faster way of taking our attendance are most welcomed by all of us and so do our boss.

Start from the day we use the attendance clocking devices, none of the error had been made such as clocking time error, colleague mistake clocking, and the last and the very least, not need to queue for clocking attendance now! We walked in the restaurant, place our finger and go, it is convenient and simple compared to punch card before.

Attendance devices is capable for catching each of our clock in log and it is easy for report printing for our paycheck calculation. Moreover, the biometric mechanics applied by only allowed captured our fingerprint by not messing around with our punch card is easy and convenient as it prevented our attendance card mixed up with each other.

Feedback from Mary, she said that “Attendance devices is easy to one click export out all of the attendance data and (used the data to) perform their paycheck easily”. Clearly with the help from attendance devices, the overall process of handling attendance is way more convenient and rest assured.

Attendance devices is a clocking machine that allow you to check your attendance with it. It can simply integrate with door access features (to open a door after scanned). The biometric attendance capture will prevent employee for buddy punching (one help another) and miss punch for each other. Moreover, attendance devices with one click export attendance result greatly reduce the chance for human’s error by preventing HR department miscalculated or miswrite error for attendance record.

Do you, as a restaurant worker, faced the above attendance problem as well? Contact us to learn more about attendance devices.

How attendance devices work?

Attendance devices or we called it a clocking machine is actually a device /machine to keep track of your company employee attendance data and records, it can record employee clock in, clock out, lunch break, lunch in, OT and etc. Some of the attendance devices are able to integrate with door access, which allow your employee to “scan” before “walk in” to your company door.

As per scenario from our David faced above, he was having a trouble while his restaurant failed to found out the misclocking immediately. While for attendance devices, which is another level for using biometric verification, such as face scanner, fingerprint etc, to prevent buddy punching and misclock issues faced in the case above.

After the attendance devices keep track of the employee attendance record, it will be stored into a list, which is printable as an attendance report by allowing company HR to proceed employee salary easily and efficiency.

Advantages for Attendance devices

After we talked about so much about attendance devices, including how it works. But how do attendance devices really help you in business? Or we should put in this way, should you change your current attendance method and adopt attendance devices approach?

 Punch Card Attendance DevicesBiometric Attendance Devices
Buddy PunchingNoPrevent Buddy Punching
Prevent MisPunch/ Punch WronglyNoYes with biometric scanner
MaintenancesHigh, Purchase Punch Card and Punch InkNo maintenances required
Attendance ReportNoAttendance Report Printing
Align Night Shift, Next Day printing timingNoYes

There are so many advantages on attendance devices, if you are using punch card devices now, why don’t you call us and let us have a free demo and introduction to you about our biometric attendance devices.

Get the attendance devices, rest assure and get your business ready!

Year End Promotion Access UBS Bundle Cashback

Managing your business accounts manually is time consuming and error prone, that could lead to penalties and fines from the local tax authorities. However, choosing the wrong software solution could be even worse, as it becomes harder to correct in the future.

Access UBS is an award-winning solution that is catered for Asian SMEs to comply with local tax legislations. It is feature rich, based on over 30 years of product developments and user feedback. It is also more than just an accounting software as it has a suite of other modules including inventory management and payroll that can be integrated. The integration allows information to be shared between these systems so that you don’t need to maintain multiple sets of data. UBS Accounting and Inventory shares the same customer and supplier information while you can post your monthly payroll entries directly into your general ledger to reduce errors.

Access UBS includes a built-in mobile licence that allows you to check out and run it on another device that only you have access to. This means that you can manage your accounts anywhere, on another device, but only by you, making it more secure.

To support your digitisation efforts at an affordable price, for a limited period until 31 Dec 2021, customer who purchase any of the UBS Bundle Package(s) per below table will be entitled to receive cashback!

UBS Bundle PackagesCashback (MYR)
Access UBS Accounting + Billing (One), Access UBS Payroll 15130
Access UBS Accounting + Billing (One), Access UBS Inventory + Billing265
Access UBS Accounting + Billing (One), Access UBS Inventory + Billing, Access UBS Payroll 15315
Access UBS Accounting + Billing (Nine), Access UBS Payroll 30265
Access UBS Accounting + Billing (Nine), Access UBS Inventory + Billing350
Access UBS Accounting + Billing (Nine), Access UBS Inventory + Billing, Access UBS Payroll 30450

*Terms and conditions apply

Contact Us to learn more about Year End Bundle Cashback from Access UBS!

Exclusive Year End Promotion Access UBS Accounting Customer Cashback

We hope that your Access UBS Accounting & Billing continues to serve you well.

As your business expands, there will be more information and data that you need to organise properly so that you have the full picture of your operations.

Manually keeping track of your employee records and payroll is difficult, including calculating and submitting their EPF contributions and income tax details to the authorities. Even when you do, you may be penalised if there are errors in the details. UBS Payroll helps you to:

  • Stay compliant with the latest government legislation changes so that your submissions are accurate.
  • Keep detail records of your employee information and payroll.
  • Process your payroll accurately to keep your employees motivated.
  • Post your payroll activities directly into UBS Accounting & Billing.

Aiming for a balanced inventory, without over or understocking, starts with having a proper inventory management system. UBS Inventory & Billing works perfectly with your UBS Accounting & Billing when integrated to achieve the following:

  • Common customer and supplier information to reduce the need and avoid errors in maintaining 2 different sets of information.
  • Keep track of your inventory in multiple locations.
  • Include additional information into your invoices, such as batch number, bill of materials (BOM) and serial numbers.
  • Post your sales activity directly into UBS Accounting & Billing.

To support your digitisation efforts, for a limited period until 31 Dec 2021, customer with an active UBS Accounting + Billing license (One, Nine or INTL) will be eligible to receive cashback upon purchasing Payroll and/or Inventory license(s) per below table. If your Accounting license is inactive, you will need to renew to be entitled to the cashback redemption.

UBS Active Accounting Customer PackagesCashback (MYR)
Access UBS Inventory + Billing185
Access UBS Inventory + Billing INTL240
Access UBS Payroll 1550
Access UBS Payroll 30100
Access UBS Payroll 60150
Access UBS Payroll 100200
Access UBS Payroll 150250
Access UBS Payroll Premium300

*Terms and Conditions Apply

Contact us to learn more about Access UBS Year End Promotion.

Flexi Team – The Biggest One Stop IT Solution Provider In JB

Flexi Team is a one stop IT Solution Provider; we cover all IT fields for helping your company business grow by providing System integration (e.g. Server, desktop, notebook & PC), Business Software (financial solution, HRMS), ELV (CCTV, door access) and Other (e.g. corporate training).

From the past 20+ year of history, we had operated in 3 office location which are Kuala Lumpur, Malacca and Johor Bahru. And currently we are serving more than 10,000+ valued corporate customers.

Being the one of the largest One Stop IT Solution Company in Malaysia, we are able to provide you several benefits and advantages as follows:

1. Value & Bargain

You can acquire all of the IT requirement from one vendor, including hardware, software, access devices, CCTV and so on. You will benefit in time saving when sourcing, reasonable and affordable price and Trouble-Free service from us.

2. Convenient

Having all the solution in one go. You are not required to deal with different vendor separately. We bring convenience for you to purchase or get involved into several IT requirements at once. Mean one IT service Provider to fulfill all your IT needs.

3. Completed Experience

We had been over 20+ years’ experience in system integration, business software and ELV solution. We are properly trained to deal with different, several, complicated IT situations, and thus for that, we can provide a better and accurate consultation services based on your requirement that meet nowadays and future needs.

4. Integration

All of our solution and products can be easily integrate and compatible with each other, you need not worry for product argument and integration.

5. Professional Support and Communication

We have good support team to solve customers’ issues by allowing them to access us in various way, such as face-to-face, virtual, call in and email. Meanwhile, you can attend webinar training or local training which can get a better products understanding or knowledge.

6. Long term Partnership

We had established in market over 20+ years and more than 50+ support staffs ready to serve you. Therefore, we are seeking a long term relationship with your organization and assist you to get any support once you faced problem while accessing our products.

7. Opportunity on growth together

As our mission, we are committed to become the leading one stop IT solution provider by offering the best IT practices to you. We are looking forward to become a business partner with you. Hence, we will act as a role to provide solution and support in order you to keep track your business smoothly by meeting nowadays and future needs.

Are you still looking for multiple vendors for IT Solution? Call us now, we are here to help!

There is no more Sage UBS! Say Goodbye to Sage and Welcome Access

We are excited to announce that we have launched the re-branding of Access UBS. As we previously updated in June, UBS was acquired by The Access Group on 1 June 2021, and we have been and continue to work on transiting our customers to the Access brand. This change will be reflected in a new website to officially launch Access to the Asian market.

What had changed regarding to UBS software?

Change in business entity name:

Sage Software Sdn Bhd -> Access Software Sdn Bhd (441389-K)

We have updated our product interface to reflect the Access Group brand and Sage UBS will be rebranded as Access UBS going forward. This update will be available once your customers move to the latest version of Access UBS. There will be no changes to the product features/functionalities, and their data within Access UBS.

Contact us to learn more about changes and rebranded for UBS software!

Introduction to Flexi Support Packages Sage UBS

Sage UBS is the Malaysia #1 accounting software, most trusted by Malaysia SMEs, provide newer and better UI design solution for allowing you to perform accounting easily. Sage UBS products are supported by a vast network of over 50 businesses partners and 400 associates across Malaysia and Singapore, providing our customers with the quality and choice of services they need. The product also keeps in constant touch with developments in both countries and continues to develop some features and releases to deliver more value to our customers.

First Purchase after that?

Mainly user concern about software maintenances such as system error, data corrupt, and other issues after purchasing a software. However, here is a benefits that you purchase Sage UBS from Flexi Team as we have an add-on program by providing you full support and helping request upon purchasing Sage UBS software.

What’s add-on we are referring?

Instead of calling add-on program, we referring the program – Flexi Support Packages.

What is Flexi Support Packages?

Support Packages is a selective contract that we signed to a customer once a software purchasing had been made. Once a customer purchase Sage UBS software with us, he or she is able to choose for signing the Sage UBS support package or not.

How Flexi Support Packages can help you?

In the terms of Support Packages, we cover most of the problem that caused by the system, such as system failure, unable to launch software, license error, file location error etc, and the problem faced by user such as running number error, knock off error, yearend error and backup method issues.

Customer that signed contract with us is entitled to unlimited phone calls and unlimited email support. Which means that customer is able to call in while system is having issues in one year within limitation.

Meanwhile, we do provide onsite support for diagnose and troubleshooting if any of the issues faced by customer that cannot be solve through phone and email.

Do you faced any issues while accessing Sage UBS? Don’t worry, we are here to help, contact us and sign our support packages now!