Server Data Backup Solution & Approach

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Server is an important hardware for allowing most of the company intranet software or external services to be operated. In order to ensure the operation of each progression, server must be guaranteed to take the best caring and protection. There are several ways to take care a server including overheat preventing, server down, data loss / leaking, hacker attack and many more. However today we will be covering about data protection and data backup on server side.

What is Veeam? Veeam is a data backup solution for server. It offers a wide range of server backup solution and it data protection history, trusted by worldwide companies which allow him to ranked #2 in worldwide data backup and data protection. It is a software by allowing you to one click server backup or auto backup your server data with 99% “Sure Backup”. We know that some of the data backup software come with free of charges. However, it will come with certain restriction, including its backup reliability. Veeam software ensure everything, it ensure backup quality and shorten user recovery time by allowing you to restore small part of file from the backup file.

How to back up your server?

As we seem that is a lot of way to back up your server data in order to ensure continuous of operation. Hereby we classified as instant system backup and data backup.

Instant system backup

As by title goes, instant system backup, by having two servers will come in handy. So what does it mean? Which means that you have two exactly same servers, with the same data sync. But only server A is on live while server B always sync data in server A. When server A failed to perform its job, that is the point where server B come in to replace its position. This is the only way that causing no downtime towards companies’ operation.

Data backup

Data backup is divided into more section as it goes deeper, unlike we use another server for data backup directly, we use another device, hardware or tools to complete the data backup solution.

There are three ways for data backup as follows:

  1. Data Backup on Server (Physical server Backup)
  2. Data Backup on Network Storage (HPE Storage or NAS)
  3. Data Backup on Cloud (Online Backup)


Data Backup on Server

Data backup on server which means that backup the data in physical server and store in its drive (harddisk) it is the fastest way and the least progress of backup progress. However, it is not widely recommended as the data backup is still store in the same server. The data backup can’t be assessing once the whole server is down or failure.

Data Backup on Network Storage

This is the most commonly used by most of the user by backup their data and store in a data drive or network storage, such as HPE network storage or NAS. Once the server is down, the data backup can be immediately retrieve from these storage devices and perform restoration.

Data Backup on Cloud

This data backup solution is all about virtual space. The data backup from your server and store it to another online data storing center such as Google Drive & Dropbox. The advantages of this method is that for those authorized people cloud access the backup data anytime and anywhere with simplicity and flexibility.

3211

3211 is a standard operation procedure (SOP) for ensuring data backup from any perspective. Whether the data is from server, PC or notebook.

So what is 3211?

At least 3 copies of same data backup

Which mean that the backup file you created today have to store or had a 3 copies of it. We usually recommend user to store 1 of it to the network storage (NAS), 1 to the offline devices, transportable, and the last copy to the cloud storage. Note that these 3 copies must store in a different location or devices.

2 different media

We recommend user store their data backup into separately location. So that each backup data has their own ‘backup’

1 offsite

This is relatively important rules to follow as the data backup have to be stored in to a portable harddisk, or usb, which are not supposed to link to the server at any point. Aside from that, once the data is stored in a usb or portable harddisk, this device had to be carried by one user/staff to home or office, instead of leaving in a same location.

1 Cloud storage

Cloud storage is easy and accessible anytime. Nowadays cloud storage come in handy with the improved of internet upload and download conditions. User may store 1 copy of the backup data in cloud storage in case of accessibility and flexibility

How to back up your data on server?

There are tons of way to back up your server. However, we recommended Veeam software for data backup.

Why Veeam Software?

  1. Veeam provides a single platform for modernizing backup, accelerating hybrid cloud and securing your server data backup.
  2. Veeam platform is open and compliments a broad ecosystem of partners to easily integrate into any customer environment.
  3. Veeam is software-defined and hardware agnostic providing the ultimate in best-in-class solutions and customer flexibility.
  4. Veeam provide simple, flexible and reliable Backup. It ‘Sure Backup’ ensuring you backup data reliability by automatically checking your backup data upon backup progress.

Veeam Vs other software

 VeeamOther data backup services
Recovery timeInstantRestoration Speed limit
Sure BackupYesBackup data may failed to restore
Data Backup RestoreYesLimited backup file, some of the backup file is available for 1 month
Single File RestorationYesRestore the whole backup file and time consuming
Data Backup SupportYesNo

Want to try out Veeam data backup services? Contact us for more details!

We are always encouraging our customer to backup their data daily or weekly. Make a good practice of backup your data strictly follow to 3211 rules. Ensure restoration time is worth it by putting all your company operation back to normal while server down.

Any enquires or you want to request demo? Feel free to contact us!

iFlexi employee self services ESS vaccination status update

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How Employee Update Vaccination Status?

Login to ESS system, employee will see below link at the top right menu:

User will redirect to registration page when click above link:

Enter the required information and submit the vaccination status step by step.

You will see above message when you register vaccination status successfully. System will redirect you to summary page as below:

You still can edit your vaccination status in future if got any new update.

Some Tips:

How Supervisor Submit Vaccination Status Update for their Subordinate?

Please click on below link [e-Employee -> Supervisor Menu -> Vaccination Status Update – Subordinate] to submit vaccination status form for your subordinate:

If you can’t see this link, mean you haven’t give supervisor access rights to see this link. Please go to [Admin -> Access Page -> User Group Page Edit] to set the access rights.

You will redirect to below page when click on above link:

Select the desired subordinate’s employee no. and click on “Next” button to continue update subordinate’s vaccination status.

How HR Check the Vaccination Report?

Please click on below link [e-Employee -> HR -> Vaccination Report] to see vaccination status summary:

If you can’t see this link, mean you haven’t give supervisor access rights to see this link. Please go to [Admin -> Access Page -> User Group Page Edit] to set the access rights.

You will redirect to below page:

Sample of Excel file:

How to check out mobile license in Sage UBS

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Sage UBS had extended their mobile license expired period from (the early 14 days to 30 days) 31July to 31 December 2021. So once you check out Sage UBS license now you no need to travel back and forth to office.

How to check out Sage UBS mobile license?

At your host PC, access to the License Wizard by clicking the Manage License button in the Select Company screen. Select either Accounting or Inventory & Billing, then click on the License Wizard button

Select I would like to manage mobile license, click [Next] button to proceed to next screen

Enter the following information and click [Next] button to proceed

When the mobile license is successfully checked out, the below message will be show

Then move on to mobile license application.

At your mobile PC, click on the “ i ” icon in the login screen, after that click on the Mobile License link.

Click the Browse button to select the mobile license file. Click the OK button

When the mobile license is successfully installed, the following pop-up message will be shown. Click the OK button

You have successfully check out your Sage UBS mobile license! If you have problem with that, no worries, contact our support and let us help!

PSU 4.0 Subsidy Apply Guide

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Wage Subsidy Program 4.0 also known as PSU 4.0, is a wage subsidy for all Malaysia company who entitled in the specific requirement, get a claim and subsidy from Malaysia government.

As from being told by Tan Sri Muhyiddin Yassin, Malaysia government will allocate RM3.8 billion budget to benefits 2.5 million workers in Malaysia during this MCO period.

Through PSU 4.0 initiative, the government will accommodate up to 500 employees per employer at a rate of RM 600 per employee for a period of four months, which is two months for all sectors in the second phase of National Recovery Plan (PPN), under PSU 4.0, that is no salary requirement as per compared to earlier PSU. Which means that there is no salary limit for each employee.

So how exactly we can apply PSU 4.0?

At first, let’s visit https://psu.perkeso.gov.my/

later then follow the below step to complete PSU 4.0 application.

PSU 3.0 Subsidy Apply Guide

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Wage Subsidy Program 3.0 also known as PSU 3.0, is a wage subsidy for all Malaysia company who entitled in the specific field, claims a (up to) RM 600 per employee.

Who can apply PSU 3.0?

There are several terms and condition in order to apply PSU 3.0 subsidy. The terms and conditions are:

  1. One company income must be 30% lower than previous financial statement.
  2. Company employee that registered with and contributed SOCSO prior to 1 January 2021.
  3. Employers should have registered with the Companies Commission of Malaysia, which known as SSM, before 1 January 2021.
  4. Employee Wages are subject to be less than RM4,000
  5. Maximum of eligible employee is controlled at 500.

If you are eligible for the above criteria, you should go and apply for PSU 3.0

How do I apply for the PSU 3.0?

There are several steps for you to applying PSU 3.0, at first you have to visit https://psu.perkeso.gov.my/home

After visiting PSU 3.0 website, then you should go for PERMOHONAN

It will redirect you to a BORANG PERMOHONAN page, fill in your company business field and model

Continue the progress by filling whether you applied PSU1.0 or PSU2.0 before.

Then BORANG will extend into another three field, for the first extended field, you are required to answer whether you had been received PSU1.0 or PSU2.0 subsidy.

In the field of NOMBOR RUJUKAN, you should entered the number for PSU1.0 and PSU2.0 that you applied before. If you applied both PSU1.0 and PSU2.0, then you are subjected to enter PSU2.0 number only.

In the last field, completed the form by enter your previously email address, which used for PSU1.0 or PSU2.0.

During MCO movement everybody is struggling for survival, we hope that company in Malaysia can get over with the current situation and recover to the previous status soon. Let’s stay at home and stay safe from the virus.

Do you need some work from home solution? Well no worries, I had it here, which are supported by many of the companies.

SAGE UBS PAYROLL MCO TRAVEL AUTHORIZATION LETTER TOOL

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Sage UBS Payroll is a payroll software designed for allowing company to make payroll processing towards their employee. A simple, easy and decent software to able to settle down company daily basis. The software is designed to meet statutory requirement by including process payslips, tax calculation, allowances and more.

WHERE CAN I GET SAGE UBS PAYROLL?

You can easily get your Sage UBS Payroll by contacting us with email emarketing@flexiteam.com.my and phone number +607-3606666, or visit us more here.

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SAGE UBS PAYROLL MCO TRAVEL AUTHORIZATION LETTER TOOL

In the mid of May 2021, Sage UBS Payroll had offer a new release for MCO Travel Authorization Letter Tool, this is a tool for counter Malaysia government implemented MCO (3.0), business in the region that are affected will have to abide by the MCO 3.0 general standard operating procedures.

Well, Sage UBS Payroll help their customer adhere to the SOPs and facilitate their employees to travel to their office for work, MCO authorization letter tools allow you to:

  1. Generate an official company MCO Travel Authorization Letter for their employees.
  2. Customize the letter format and contents.
  3. Print or email the authorization letter to their employee in batches. (email many employee at once)

SAGE UBS PAYROLL MCO AUTHORIZATION LETTER GENERATE GUIDE

So here we will having a guide for allowing you to step by step generating Sage Payroll MCO Authorization Letter.

  1. Download MCO Authorization Tool

Go to Sage official website, download.sage.my, under products Sage Payroll, click to view release note, and then download MCO Travel Authorization Letter Tools.

2. Copy the Application to Sage Payroll

Go to your installed Sage Payroll file location, copy and replace the MCO Letter application file with the current one. The file location was under your Sage Payroll Name, UBSPAY90, then Tools.

3. Copy the downloaded file to Sage Payroll

Go to your installed Sage Payroll file location, copy and replace the rest of MCO Letter Application Tools file type to Sage Payroll reports.

4. Add a new program file to Sage UBS Payroll

Open up your Sage Payroll, go to Miscellaneous, then External Applications, Add the program we copied above.

5. Last Step, customize the MCO Authorization Letter

Upload your company logo, title and signature too and customize your company MCO Authorization Letter based on your company preferences.

Contact us for help! We can help you for all Sage Payroll MCO Authorization Letter customization!

Are you well prepared for the next MCO?

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We know that six districts in Selangor had been announced as high risk of covid-19 areas is putting under the MCO (Movement Control Order) from 6 May until 17 May. Which are including Petaling Jaya, Shah Alam, Subang Jaya, Klang, Puchong, Kajang, Cheras, Ampang and Rawang. Moreover, there are other places as well are surge in new Covid-19 cases, what if you are happened in those district or red zone? Do you prepared for the incoming MCO or we shall say, do have a way to fight Covid-19?

We already knew the best way of prevent Covid-19 spread is that maintaining social distance of 1m. More than that, preventing outdoor activities and stay home stay safe. But here comes with a conflict while working. We are instilled with the traditional way of thinking by recording our employee clock in everyday and clock out every evening. Is there a way to provide employee work from home with attendance? Or put it simply, is there a way to know that your employee is working at home?

Remote desktop solution is a software that provide a user pc to form a connection to another, to do so, its allow user to remote control the connected pc by using their pc to control. Which mean each pc is controllable and workable by user when they have a PC at home, form a wifi connection, then they are able to work. This technique save tons of occupation whatever it is HR, accountant, Admin or even IT programmer. The remote desktop solution is simple and easy that bring convenience to every company no matter what its nature.

Learn more about Remote desktop work from home solutions here:

https://www.facebook.com/1479121705517791/videos/908254813321100

In order to capture employee attendance record anytime anywhere, iFlexiHRMS Mobile app attendance (iFlexi Clock) is capable to allow employee to clock in anytime anywhere. This mobile app is not only providing convenience for company to track outgoing job, it is also can be used to track employee attendance during work from home. So as an employer, you no longer worried about employee attendance and work from home during the next coming MCO! You can prevent your employee from Covid-19, meanwhile keep on going of your company production.

Contact us now and learn more about hot to work from home with remote desktop solution and iFlexiHRMS Mobile attendance (IFlexi Clock).

Work from home, Stay home stay safe, protect our family and colleague.